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1. Introduction

This module allows schools to manage the Kenyan Competency-Based Curriculum (CBC) seamlessly alongside standard grading systems. It supports Early Years (PP1-PP2), Primary, Junior School, and Senior School Pathways (STEM/Arts/Social Sciences).

2. Configuration (Admin)

Before teachers can grade, the system must be set up.

Step A: Define School Levels

Navigation: Academics > CBC Configuration > School Levels

1. Click Add New Level.

2. Create levels corresponding to your school structure:

   • Name: PP1, Category: Early Years

   • Name: Grade 1, Category: Middle School (Lower Primary)

   • Name: Grade 10, Category: Senior School

3. Tip: The "Category" is critical. It determines if a student sees "Pathways" (Senior) or standard subjects.

Step B: Link Classes to Levels

Navigation: Academics > Classes

1. Edit an existing class (e.g., "Class 1").

2. In the Curriculum Level dropdown, select the corresponding level (e.g., "Grade 1").

3. Save.

   • Result: The system now knows "Class 1" follows the CBC curriculum for Grade 1.

Step C: Define Pathways (Senior School Only)

Navigation: Academics > CBC Configuration > Pathways

1. Create Pathway: Add "STEM", "Arts & Sports", etc.

2. Add Tracks: Under STEM, add tracks like "Pure Sciences" or "Applied Sciences".

3. Assign Subjects: Check which subjects are Core (Compulsory) vs Elective for that track.

3. Curriculum Management (Admin/HoD)

Step A: Create Learning Areas (Subjects)

Navigation: Academics > Subjects (Standard Module)

• Ensure subjects like "Environmental Activities" or "Physics" exist.

Step B: Define Strands & Outcomes

Navigation: Academics > CBC Configuration > Strands

1. Select a Subject (e.g., Environmental Activities).

2. Click Add Strand (Topic), e.g., "Environment and Resources".

3. Inside the Strand, add Learning Outcomes (Sub-strands).

   • Name: "Weather".

   • Outcome: "Learner is able to observe weather changes."

   • Rubrics: Enter text for Level 1 (Below) to Level 4 (Exceeding) to guide teachers.

4. Teacher Workflow: Assessment & Grading

Step A: Create an Assessment

Navigation: Academics > CBC Assessment > Create Task

1. Name: "Mid-Term Project".

2. Type: Select "Project", "Oral", or "Practical".

3. Context: Select Class, Section, and Subject.

4. Click Create.

Step B: Enter Marks (The Grading Grid)

You are redirected to the grading screen.

1. Select Outcome: Use the dropdown to pick what you are assessing today (e.g., "Weather").

2. View Rubric: A guide appears showing what "Level 3" means for this specific task.

3. Grade Students:

   • Select 1, 2, 3, or 4 for each student.

   • Add a Comment (e.g., "Excellent chart").

   • Upload Evidence: Click "Upload" to attach a photo of the student's work (Learner Portfolio).

4. Click Save Marks.

5. Senior School: Pathway Selection

For Grades 10-12 Only.

How to Assign a Track

1. Go to a Student Profile (Search for a Grade 10 student).

2. Click the yellow button: Assign Subject Pathway.

3. Select Track: e.g., "STEM - Pure Sciences".

4. Select Electives: Check any optional subjects the student is taking.

5. Save.

   • Result: When a teacher opens the "Physics" grading sheet, this student will appear. If they drop Physics later, update this form, and they will disappear from the grading sheet.

6. Reports & Analysis

Generating Report Cards

Navigation: Reports > CBC Reports

1. Select the Student.

2. Click Generate PDF.

3. The report shows:

   • Color-coded performance levels (Green/Blue/Yellow/Red).

   • Specific strands assessed.

   • Teacher comments per strand.

   • Core Competency (Values) ratings.

Core Competencies (Values) Assessment

Navigation: Academics > Core Competencies > Assess Class

1. Select a Class/Section.

2. Rate every student on the 7 Core Values (e.g., Communication, Citizenship) for the term.

3. These ratings appear at the bottom of the PDF Report Card.

7. Health & Wellness (Nurse/Admin)

Navigation: Health & Wellness

1. Records: Update blood group, allergies, and emergency contacts for a student.

2. Incidents: Log daily occurrences (e.g., "John fell during break"). This creates a permanent medical log for the school.

Competency-Based Curriculum (CBC) System

A Unified Platform for Kenyan Education (2-6-3-3-3)

1. Executive Summary

MySchoolHub has been upgraded with a specialized, dedicated engine to handle the Competency-Based Curriculum (CBC) while retaining the power of the existing examination system.

Unlike traditional systems that force CBC into a "Marks & Percentage" structure, MySchoolHub offers a true Hybrid Architecture:

• Junior School: Uses Strands, Rubrics, and 1-4 Performance Levels.

• Senior School: Supports complex Subject Pathways (STEM/Arts) alongside traditional grading.

• Administration: Unified data for Health, Transport, and Academics.

2. Key Features Breakdown

🏛 A. Flexible Academic Structure

• School Level Configuration: Define your specific structure (e.g., Pre-Primary only, or K-12).

• Hybrid Classes: Run "Grade 4 CBC" and "Form 4 8-4-4" in the same system simultaneously.

• Curriculum Mapping: Link Classes to specific Curriculum Levels (Early Years, Middle School, Senior).

📊 B. True CBC Assessment Engine

• Hierarchy Support: Subject → Strand (Topic) → Sub-Strand (Learning Outcome).

• Rubric-Based Grading: Teachers grade using Performance Levels (1-4):

  • 4 = Exceeding Expectations

  • 3 = Meeting Expectations

  • 2 = Approaching Expectations

  • 1 = Below Expectations

• Dynamic Descriptors: The system displays the specific rubric text (e.g., "Can identify 5 types of soil") directly on the grading screen, guiding teachers.

• Assessment Types: Support for Projects, Oral tasks, Observation, and Written tests.

📸 C. Learner Portfolio (Evidence-Based Learning)

• Digital Evidence: Teachers can snap a photo of a student's project or upload a PDF document directly while grading.

• Portfolio Storage: Evidence is permanently linked to the specific Learning Outcome and stored in the cloud.

• Parent Access: Parents can view these artifacts, proving why a specific rating was given.

🚀 D. Senior School Pathways (Grades 10-12)

• Track Selection Wizard: Specialized module for students to choose their path:

  • STEM: Pure Sciences, Applied Sciences, Technical.

  • Social Sciences: Humanities, Languages.

  • Arts & Sports: Visual Arts, Performing Arts.

• Subject Filtering: The grading sheets automatically filter students. A Physics teacher only sees students who selected the Science Track.

• Core vs. Elective: Enforces mandatory subjects per track while allowing optional electives.

❤️ E. Core Competencies & Values

• Beyond Academics: dedicated module to assess the 7 Core Competencies:

  • Communication & Collaboration

  • Critical Thinking & Problem Solving

  • Imagination & Creativity

  • Citizenship

  • Digital Literacy

  • Learning to Learn

  • Self-Efficacy

• Termly Assessment: Teachers rate these values once per term to appear on the report card.

🏥 F. Health & Wellness Module

• Medical Profile: Digital record of Blood Group, Allergies, Chronic Conditions, and Emergency Contacts.

• Incident Log: Digital "Occurrence Book" for the School Nurse to log injuries, sickness, and actions taken (First Aid, Hospital Referral).

📄 G. Reporting & Analytics

• CBC Report Card: A beautifully designed, color-coded PDF report.

  • Visual "Performance Bars" (Green/Blue/Yellow/Red).

  • Detailed comments per Strand.

  • Summary of Core Values.

• Parent Portal: Real-time access for parents to download reports and view assessment feedback.

3. Technical Advantages

• Data Isolation: Built on a secure SaaS architecture ensuring School A cannot see School B's data.

• Mobile Optimised: The Grading Grid works on tablets, allowing teachers to grade while walking around the classroom.

• Scalable: Ready for the full rollout of Senior School in 2026/2027 without further code changes.